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Guidelines for submissions to Language Documentation & Conservation:

Submission of Manuscripts
Licensing content in LD&C
Peer review of articles
Book reviews
Book notices
Technology Reviews
Collection Reviews
Special Publications
Submission of Products for Review
LD&C Style Sheet (PDF)

Submission of Manuscripts

LD&C uses the Open Journal System to manage the submission and review of its content. Please go to the following site to create a user account and to upload your submission: http://www.lll.hawaii.edu/ojs/index.php/ldc/about/submissions#onlineSubmissions. Please be careful to select your role as 'author' in your initial registration. We publish with no fees either for contributors or for readers.

What will LD&C publish?
LD&C publishes papers on all topics related to language documentation and conservation, including, but not limited to, the goals of language documentation, data management, fieldwork methods, ethical issues, reference grammar design, lexicography, methods of assessing ethnolinguistic vitality, biocultural diversity, archiving matters, language planning, areal survey reports, short field reports on endangered or underdocumented languages, reports on language maintenance, preservation, and revitalization efforts, plus software, hardware, and book reviews.

Research articles are typically around 7,000 words. References should be listed at the end of the paper without numbering, alphabetically by author’s last name, giving the complete unabbreviated source citation.

LD&C encourages the submission of full-length articles on technological issues in language documentation and conservation for our Technology section. The electronic format of LD&C means that articles can be published more quickly than a traditional journal, allowing cutting-edge discussions to take place before the technology becomes out-of-date. Possible topics include: technological standards for language documentation and conservation, methods/work-flows for processing language data, both in the field and out of the field, comparisons of equipment in different environments, thoughtful suggestions for future directions for tech standards. etc. Technology articles will receive full peer review, and should be written with an eye to making a substantial new or timely contribution to the field.

What is the preferred file format for submissions?
Files should be formatted in one of the three formats: Rich Text Format (.rtf), Microsoft Word (.doc), or OpenDocument Text (.odt). The font should be Times 12 pt except for special symbols. All characters MUST be Unicode. In addition to the required .rtf, .doc, or .odt file, submission of a .pdf version of the manuscript, with tables and figures in place, is encouraged.

May I submit audio and video files that complement my text?
LD&C welcomes audio and video clips that enhance the quality of a manuscript. Before you submit your files, please note the following guidelines.

  1. Please use a common format. We recommend WAV or MP3 for audio, and MPEG for video.
  2. Please name the files to reflect the order they appear in the article.
  3. Please clearly mark in the manuscript where each file should be inserted: e.g., [sound01.wav]. In the final manuscript, these markings will be replaced with appropriate icons.
  4. Please submit the files as a single ZIP file if possible. The maximum attachment size for our e-mail account is 20MB. If your files exceed this limit, please send them in one of the following ways.
    (a) Use the filedrop service provided by the University of Hawai‘i: http://www.hawaii.edu/filedrop/,
    (b) upload the files onto the web as a single ZIP file and let us know the download location (URL), or
    (c) send a disk.
  5. If there are many files (one hundred or more), we may ask the author(s) to assist in adding links to the PDF version.

How should a manuscript be formatted for initial submission?
Authors submitting manuscripts should follow the LD&C Style Sheet and the Unified Style Sheet for Linguistics. Authors are also expected to include a brief (no more than 200-word) abstract with their submission.

What are LD&C's style conventions for published articles?
Language Documentation & Conservation editorial style follows The Chicago manual of style, 15th edition (Chicago: University of Chicago Press, 2003) and the Unified Style Sheet for Linguistics. The LD&C Style Sheet is available in PDF format here. The Unified Style Sheet for Linguistics is available here.

Who holds the copyright for articles published in LD&C?
Authors retain the copyright for all articles and reviews they publish in LD&C.

What is LD&C's policy with regard to Creative Commons Licenses?
LD&C has joined an emerging group of scholarly publications that free up their work for scholarly use by means of Creative Commons licenses. All papers published by Language Documentation & Conservation are made available through a Creative Commons Attribution Non-Commercial License (click
here for a plain English description, or click here for the full legal text). These licenses enable the legal sharing and reuse of cultural, educational, and scientific works and have been adopted by a growing number of scientists and scholars. Applying one of these standard licenses to your work will provide strong legal protection both to you and those wishing to use your work and will thus ensure your right to make your work freely and openly available.

What review process is used for articles?

Articles are double-blind reviewed. We follow the principles in the Golden Rule of Reviewing: "review for others as you would have others review for you".

Book Reviews

Can anybody submit a book review?
LD&C publishes only solicited book reviews.

Technology Reviews

Can anybody submit a technology review?
LD&C publishes both solicited and unsolicited technology reviews, which appear alongside full-length technology-related articles in our Technology section.

Collection Reviews

Can anybody submit a collection review?
LD&C publishes both solicited and unsolicited collection reviews.

Special Publications

A Special Publication is produced by its editors who do all the work, from review through to page layout. We use InDesign to produce the content, but, as a well-made pdf file is the target, how you produce it is up to you following our guidelines (one of the recent versions was done in LaTeX). We provide the means to publish in a persistent form using a D-Space repository with Handles for each chapter and for the whole work, see for example SP04 (2012) or SP05 (2012).

LD&C reserves the right to reject a publication if it does not meet our editorial standards.

If you are interested in proposing a Special Publication please send a proposal to the Editor for consideration.

Submission of Products for Review

Where should I send books or technology for review?
Books, hardware, and software CDs for review should be sent to:

Language Documentation & Conservation
Department of Linguistics, UHM
Moore Hall 569
1890 East-West Road
Honolulu, Hawaii 96822

For free software that is available online, please send the download location (URL) to ldc@hawaii.edu.

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